Jovan Medina
Author: Jovan Medina  |  

Jovan Medina is a Content Writer and Marketing Assistant at CloudTask. Perpetual scholar, a fan of random trivia and 90s Saturday morning cartoons.


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No matter what your business, attracting new customers is crucial to success. But, keeping a steady flow of leads rolling in isn’t always easy. That’s why so many brands not only like referrals but also encourage them.

They add tremendous value to any organization as they provide a first person look at what your product or service has done for others. This saves your prospects the time of researching your company and even allows them to see if your organization is the right fit for them.

Getting customers committed to writing reviews/referrals can sometimes be challenging at best. No one seems to have the time and even your most satisfied customers may not be your most outspoken customers.

We want to help you bridge that gap. Get the referrals you need and find the right customers to willingly help you out.

Here are 5 Ways to Increase your business referrals.

1) Select the Right Customer

Though your most satisfied customers may not be your most welcoming customers, there are things you can do to find the perfect spokesperson for your brand.

  • Make a list of all of your clients
  • Separate what you’ve done for them and how they’ve benefited from your product/service.
  • Look for feedback provided in the past.
  • If no feedback or constructive criticism has been provided, speak to your
    in-house sales team specifically.

Once this has been completed, you should have a solid list of customers you want to reach out to. Remember, select customers that you’ve helped with common problems within your industry and managed to get real, tangible results.
Sure you offer a wide-array of services that apply to multiple industries but these referrals can be closed easier when they’re working in the same industry. Allow me to elaborate.

According to a recent case study on RingCentral by one of the  top outsourced  B2B sales services on G2 Crowd Reviews, CloudTask managed to add 652 qualified sales appointments within 120 days. What this means is that other companies in the industry both large and small alike will want to reap the benefits that RingCentral did by using CloudTask as their outsourced sales provider.

Points like this provide other names in the unified communications industry with tangible results as opposed to just sharing a landing page link with them.
Select the right pain points that are common among your industry and make sure you’re able to highlight how these problems were addressed and resolved by your organization.

2) Find the Right Time to Reach Out

Some will say there is never a right time to reach out to your customers for a referral. Though this might be true, there are impromptu times that will seem annoying to your customers.

For starters, once you’ve pre-selected a list of satisfied customers, and by satisfied we don’t mean you’ve delivered, we mean you’ve exceeded what was in the scope, find the best way of reaching out (more on this in the next few sections).

Find the right time to reach out

Customers are happiest once they’ve just had great results for their KPIs and/or renewed services. I say either or because even if customers don’t renew, that doesn’t mean their expectations weren’t exceeded by your organization. Things just come up and let’s face it, no one was prepared 8 months ago for what’s going on now.

3) What to Say

Asking at the right time is beneficial and there are a few things you’ll want to avoid if you want to grab their attention, like these words.

These might work best for prospecting in B2B sales and even for B2C but there are a few phrases that work across the board into asking for referrals as well. You’ll want to use phrases that instead of making this feel like a chore that they’ll eagerly endorse your brand.

Here are some phrases to avoid:

  • Sorry to bother you
  • I know you’re busy
  • Individual

We highlighted these 3 phrases as some tend to sound like a cry for help or if you feel your organization hasn’t been worth your clients’ time to refer. You’ve either saved them money, made them money or saved them time, so why would you be a bother to them? If you’ve done one of those or all three, I’m sure your clients don’t see you as a bother, so why should you?

Your clients aren’t the only ones that are busy. Some might have more responsibilities that equate to less time on their hands, but that doesn’t mean you’re not busy. Even if they’re not busy at the moment, using this phrase will remind them of all the things they could be doing instead of speaking to you.

This last one hinders you from creating a more casual conversation with your client. You don’t tell your close friends or even family members that they’re busy individuals. Creating a more personalized connection with your POC will allow you to ask for requests such as a referral.

4) Reach Out Via Email

Emails are probably my favorite way to reach out and ask for a referral. Why?

They can be simple, personalized and using cool design tricks, you can really create beautiful pieces of art that will resonate with your clients. But how should the emails be worded?

Reach out via email 

For starters, never (and we mean never) send two customers the same email when you’re looking for a referral. Unless you have a cold outreach email project in mind where you’re looking to target hundreds if not thousands of prospects, the more specific the better.

Start with a personalized greeting. Follow this with a section where you highlight the time you’ve worked together.

In a newsletter like presentation, be sure to add their logo, graphic images (personalized, nothing stock-y). Here are a few more tips for email marketing personalization.

We believe this personalized email should contain the following 3 important elements.

  • Tailor-made subject matter
  • The body should speak about milestones you’ve both reached together (possibly in no more than 5-10 bullet points)
  • The part where you ask for their help, keep it simple with chances are you’ve already spoken to them about the benefits of referring someone to your organization.

5) Reach Out Via Telephone

Phone calls are also a great way to ask for referrals as they give you between 2-5 minutes to really get your point across. More than enough time to highlight why you need their help as opposed to demanding it.

Make sure you already have someone in mind you wish to speak to and schedule a call a few days in advance.

Once this has been done, we’re not the biggest advocates of scripting, but having general points jotted down along with rebuttals will have you prepared for what’s to come.

All of this is assuming that you’ve applied #2 on this list and have selected the best time to reach out. There’s nothing worse than to ask someone to recommend your organization when they themselves are not fully satisfied with what they received.

We’ve also seen organizations send their SDR’s to try and acquire these referrals. Nothing wrong with this of course but we’ve found that this is a job best suited for a CXO as they’re familiar with the plight of your everyday customer.

If you run a smaller operation and don’t have a CXO in place, a sales manager will give you a bit more leverage when asking for referrals.

Wrapping Up

Referrals are a part of business and shouldn’t feel like you’re asking your clients to donate blood for you. Most customers are grateful and would be more than willing to help people in similar situations reach their goals.

So to sum up:

  • Look through your customer database and pre-select the customers that have been the happiest and or have had the most success.
  • Find the right time to reach out to them. This means either once they’ve renewed for your service or another quarter in the books with their KPIs hit thanks to your efforts.
  • Get rid of the fancy sales talk and just have your language be natural. Remember the last two steps, you’ve selected your most satisfied customers when they’re the happiest.
  • Emails allow you to get creative with graphics, charts and milestones.
  • Phone calls give you more time to script and get personal.

Follow these simple steps and you’ll be well on your way to acquiring not just more referrals but even identify new ways your organization can improve.